RHHA Meeting 05/15/12 7 pm Meeting Minutes
In attendance:
Don
Rita
Joann Fyanes
Joe Redzensky
Joe Z
Carrie Z
Matt Teitt
Don:
Approve last minutes……approved.
3 items on the Agenda.
election next month, dues due, pier.
Tress report:
Current balance $2,364.89 check acct
2 exp = insurance for pier $300 in Aug, then Jan 12 safety deposit box $50 payment (Deed, plus insurance policy, plus organizational legal documents)
Balance for pier fund = $1,237.89
No income to report at this time.
Dues collected in 2010. 2011 dues were due either September or March for 2011. It could be divided into 2 payments….but no one has paid anything. No bills were sent either.
So everyone will owe an additional $100, (to cover last year, and then this year)
A couple of homeowners still have not yet paid for 2010.
Don- Can you please send out statement to each family so that everyone knows how much. Can be a paper or email bill / balance statement. I’ll be gone May 22 – July 15th.
Carrie – Yes I will do that.
This will include 4 households without 2010, plus statement for everyone else indicating what is owed for 2011 and 2012.
Don- Keep it at $100 per year.
Vote – on floor Greg, second Joe Z = YES all in favor.
Vote indicates that dues will remain at $100 per year.
Don- another little thing is the sign up on the corner…we need to maintain it.
Rita – That should be a responsibility of the maintenance committee.
Joe R – Joe R plus Kevin said that they will do it…. as well as Johnny will be willing to stay on top of it. Joann said that she can help as well.
Plan is to get mulch from Penninsula Farms is approved for sign and surrounding.
Vote on allocation of funds to get the mulch. Motion, Second, Vote – All in Favor.
Vote permits spending est $40 =/- for mulch.
Don- Okay, Joe will take care of that……When I come back, that’s going to look beautiful up there. Mulch should only go in the back….not on the stone. Just around the trees in the back. Don’t put poison on any of the good plants, it will kill them.
Joe Z– Can I get reimbursed for the paint I used on the letters of the sign? I don’t have a receipt, I thought I gave it to you. Or Rita? $12 or so. (Joe will find a receipt so that he can be reimbursed for an est, $12 he spent on spray paint.
Don– Okay, Officers….the election in Jun for 2013-2014. Will you have a meeting next month (Jo).
Meeting will be held on Tuesday, Jun 12, at 7pm at Jo and Jan’s house. Don will not be there.
Greg – I would like to make a floor nomination of all current officers to continue for the next term in the same position.
No one is opposed….so current officers will be on the ballot.
Don – I want to give my proxy vote now since I won’t be ther – My proxy is to vote to vote for all officers currently in office. All in attendance are in witness to this.
For the record my new email is RitaDunbar3917@comcast.net
List of current officers:
Don Dunbar – Pres
Joann Fyanes – Vp
Carrie Z – Treasurer
Greg Whitesell – Secretary
DON- Pier – at think we are at the point where we need to rebuild it in kind. For the record we tried to rebuild, enlarge ad reconfigure…….we went to about 6 county offices…..but we got shut down b/c of a note on the plat that said NO BOATS.
County said the note was on the plat b/c of the 4 houses on the water that have private piers.
We can probably rebuild it in-kind. We can deck over the concrete area. You are allowed to incur over the land by 10 feet as part of the pier.
I say we replace the pilings that we need, and all the under carriage, then we can do the decking. I’ll get a guy’s name that I know. Plus this guy will get the permits for $1000. I think he is reasonably priced.
My guess is it will most likely be $12k to $15k.
Now, I don’t know exactly how to say this……but, Not everyone has a boat. Not everyone has a boat at the pier.
But, everyone benefits from the community pier. I’m going to propose that we have 25% of the funds needed for the pier project to come from community funds, and 75% come from the direct users, or the pier fund. The pier fund should be funded through lease of slips. Say $300 per year.
Carrie – Currently in the bylaws, there was an assessment, but that’s not in there anymore.
Don – It’s a community pier and it increases the value of the property within the community.
Joe – I think that until we find out what the cost is you shouldn’t even try to come up with a percentage.
Carrie – I think that 25% is okay.
Don – Let’s define it as “slip use”. If you have a boat on the pier.
We need to assess a fee for those with slips. Another way to come up with the money would be for someone who wants to come up with 5-10 years in advance. It guarnantees your price….it would go with the house when and if you sell your house.
Joe, Carrie, Matt, Jo – I don’t think you can do that. I think we already talked about it because the current homeowners should have first right of refusal. (All generally disagreed that you can prepay for a slip and then sell it along with your house. It would have to go back to those waiting in the community first.)
Joe Z – The problem is we can’t legally charge for slips down there.
Don – Okay, maybe the association would pay back that money if someone moves out. And then it become available. (People generally agreed that this should work.)
Anymore thoughts?
Jo – All slip fees go into the pier fund….into the pot.
Joe Z – Pier committee can go ahead and get started on business discussed. No need to vote on it.
JOE Z – Any other business?
Don- Is there anything else on the pier?
Carrie – I think we should write up a proposal so that we have something to vote on regarding the 75% / 25% plan for the pier funding.
Don- Any other items?
Joe – I’d like to see whether we can get some fund to repair the shed down there. The gazeebo needs some work too.
Greg – That’s def general funds though.
Carrie – yes, def general funds.
Joe – I put the motion to the floor to spend $300-$500 on gazeebo and shed repairs, general maint. I’ve already priced out the materials and I can do the work.
Greg – I second the motion.
Vote – ALL in Favor. Yes. Vote passed. (none opposed)
Don – Meeting Adjourned 8:04 pm