Attendees: Tom, Greg, Carrie, Jason

Meetings:

• Target a community meeting in January. (virtual meeting)
  • Typically on the 2nd Tuesday of the month. 
  • That would be Tuesday Jan 12, 2021 at 7pm.  Let’s do it!
• Planned officers election in July.

Property Issues:

• Sign
  • There are some concerns with the community sign.  Possibly some rotting wood and other cosmetic issues.
  • Understanding is that the ground the sign is on is common property. 
  • Need to organize some time to clean it up / repair it.  Want to do it ourselves instead of having a 3rd party do it.  Allow us to focus money on the shed/gazebo.
  • If the sign is on HOA land, we can discuss and vote on it’s future at the Jan meeting. 
  • We should be able to address any cosmetic issues before the Jan meeting.
  • Need an understanding that any decisions about maintenance or changes to the sign area be a group.
• Pier
  • We should consider removing the old boat lift from the pier.  Inoperable and sharp bits hanging off of it.
  • Floating pier
    • Belongs to Bob and Kathy
    • Question about whether it needs to be power washed, or if that would damage it
  • Need to replace the life ring.  It’s missing, probably during a storm
• Gazebo
  • Needs to be reinforced
  • Needs work on the roof
  • Worth saving, keeping
  • Can be a neighborhood effort, don’t need to hire a 3rd party
• Shed
  • Roof has been replaced
  • Shed needs to be painted, floor redone, 1 window replaced
• Kayak rack
  • Would it make sense to put kayak racks inside the shed since it would be more secure, less liability.
  • Regardless of where it goes, there could be a small fee with a contract to rent a kayak rack slot.  Contract would waive liability to the HOA.
  • Due to size, it probably makes more sense to have it on the outside of the shed.
  • This is something we could build, but it would be after the shed is painted.

Pier

• Most recent slip renter has been given a payment plan for use of a slip
  • $500 initial deposit
  • On a payment plan to complete payment plan for deposit by end of Q1 2021
• Should think about swapping the outlet on the pier to a marine grade plug.  It would need to be a professional install.  We had an issue this year due to water coming up over the outlet.
• Makes sense to add a second outlet on the other side of the pier if/when we do that.

Driveway

• Should we call the county to come add some gravel to fill the washout on the driveway?
• We can call, but there’s no way to guarantee they’ll be out any time soon.
• The new house is adding 3 gutters facing the driveway which is going to make things worse.
• We need a better solution to the washout, gravel is just a temporary fix.
• Going to ask the county to inspect the new house’s gutters and make sure they’re compliant.
• The current damage was caused by a blockage in Bob’s gutters that has been fixed, so that shouldn’t be an issue again.

Suggestions from neighbors

• Mosquito control has been requested for the pier area. 
• Future HOA meeting locations: Kiwanis club?
• HOA funds should be invested somewhere to earn interest.
  • Current funding balances would not generate any significant interest.

Officers

• Current covenants:
  • Each household has one vote on issues
  • Only homeowners listed on deed are eligible to be HOA officers
  • Only homeowners listed on deed are eligible to rent a pier slip
  • Household must be in good standing (dues, assessments, etc) for a homeowner to hold office
• We want to try to re-establish a quarterly HOA meeting. 

Financials

• There is a desire for more transparency with the financial information.
  • Previous method was via minutes from the HOA meetings.  Infrequent meetings is causing an issue with this.  We need to have more regular meetings to address this.
• Questions about whether it would be good to have some sort of online payment system
  • Carrie is available by email/phone whenever anyone needs information
• Question about whether we should have a separate pier account.
• Report
  • Bank statements
    • Checking
      • $8587.83 balance
    • Savings
      • $3668.23 balance
  • Expenses this year
    • $10 per month, pier electric
      • On a budget billing program
      • Billed a flat rate monthly
      • Catch-up bill around the 1st of the year
    • $439 per year, pier insurance
    • $78.87, county storm water
    • $95, 2019 Christmas party
    • $38.33, pier electric repair
  • Do still have a number of houses in arears on payments
• Carrie recommends moving $5000 from checking to savings.

Contact Info

• Need to collect contact info for the entire neighborhood.  Our current list is outdated.
• Need to find an address for Scott.  When Carrie sends him information, it usually comes back as undeliverable.

Covenants

• Greg is going to try to look through old notes to find the new version of the covenants that were in development several years ago. 

Agenda for Jan meeting:

• Approve minutes from this meeting (officers meeting)
• Present financial report
• Present list of issues discussed during officers meeting
  • Set priorities and decide what/how to address
• Open conversation for any other suggestions
• Election in summer