http:\/\/home.comcast.net\/~rhodeharbor\/info.htm<\/a><\/p>\nThey include the current draft of the Covenants and Bylaws, and drawings by Don of the Existing Pier and the current Proposed Pier.)<\/p>\n
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In attendance:<\/p>\n
Don Dunbar<\/p>\n
Rita Dunbar<\/p>\n
Johnny Messineo<\/p>\n
Joe Zambrana<\/p>\n
Carrie Zambrana<\/p>\n
Greg Whitesell<\/p>\n
Bob Mongold<\/p>\n
Kathy Mongold<\/p>\n
Ray Pearl<\/p>\n
Joann Fyanes Fyanes<\/p>\n
Joe Redzensky<\/p>\n
<\/p>\n
VP Reports-John L not present<\/p>\n
<\/p>\n
Tres Report,–CZ-\u00a0 We collected $200 from a non participating house\u2026.$2,501.10 is new balance, an increase by $200.<\/p>\n
<\/p>\n
Sec Report– GW- Mary D. wanted to ask if there is any interest in 1) having a community yard sale and 2) whether we could possibly get a temporary community dumpster for those who may have bulk items that they want to get rid of.<\/p>\n
DD- I think that they will be having the dumpster down by the marina in the next couple of weeks or so\u2026..will let you know when it is down there.<\/p>\n
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Pres-<\/p>\n
DD—-2 biggest things tonight will be committee reports\u2026.bylaws and pier committees.<\/p>\n
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Bylaws—<\/p>\n
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Rita D-\u00a0 This is a Rough Rough Rough Draft<\/p>\n
DD-Bylaws and Covs committee..they are 2 sep things\u2026..covs \u2013 rules homeowners live by\u00a0\u00a0 BY Laws= organization by which exec board runs by.\u00a0 So they will be 2 separate sections when we get done<\/p>\n
RD- Reads covenants—covenants as proposed will be posted on the website and\/or emails to everyone for review.\u00a0 (Rita, please send me a digital copy)<\/p>\n
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Discussions about covenants:<\/p>\n
DD\u00a0 on #12, is 2\/3 in ref to all in attendance of the meeting, or is it 2\/3 of all home in community?\u00a0 (discussed and agreed that 2\/3 should mean of the households in community, not 2\/3 of those attending the meeting)<\/p>\n
KMongold- Was there something about the sign area?<\/p>\n
DD- Who wants to be on the committee?<\/p>\n
Kathy, Johnny M., Joe Redzensky will be on committee<\/p>\n
DD- I understand that no one wants to be over regulated.<\/p>\n
Carrie Z- The county doesn\u2019t approve your bylaws.\u00a0 The Covenants are submitted to the county though.\u00a0 I\u2019m not sure that they approve or deny anything.\u00a0 I think that they are just put into official record in the county.\u00a0 The reason is bc of shift in homeownership so that they are on record with the county.<\/p>\n
DD- one of the things was about cleaning up after yourself down near the pier area.\u00a0 We discussed a garbage can and decided not to have it because it may end up being really nasty.\u00a0 (It was discussed and decided that all should take their own garbage away from community area—nothing to be left down there, no trash cans)<\/p>\n
Ray- once things get up and running.\u00a0 Would anyone be opposed to having a streetlight on the pier.<\/p>\n
Joanne & Others- We could go solar.\u00a0 Motion sensor maybe.\u00a0 With a timer maybe.<\/p>\n
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DD- Is there any more discussions on the bylaws.\u00a0 If so, please contact Rita, Kathy or Jackie and bring up any concerns.\u00a0 Actually, Jackie is the chair of the By laws and Covenants committee.\u00a0\u00a0 They will be up for change each year around June with the election of officers etc.\u00a0 That should be included in the bys and covs.<\/p>\n
Okay, on to the pier committee.<\/p>\n
<\/p>\n
DD- About the pier\u2026. 3 weeks ago, me Joe, Johnny Greg, Ray, and DD\u2026we had Shawn down who looked at the pier as well as worked on Jan\u2019s and Jo\u2019s pier, an he talked to us about the pier. He was pretty good and said $20 per foot per pile which comes to about $400-$450 per piling, and he suggested that we talk to Shoreline Designs about design of the pier.\u00a0 He was willing to do whatever we wanted.\u00a0\u00a0To drive the pilings and walk away.<\/p>\n
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Last week, Todd at Chesapeake Pile Driving came down who John L recommended, and he came down and I was very impressed with him with much info in 20 minutes.\u00a0 He said $150 per foot of total pier built. The pilings would be\u00a0 $400-500 a piece.\u00a0 He said 12 feet slips center to center, finger piers he said pull used pilings and use them for finger piers, he said reverse the way our pilings are driven because that is the way they are supposed to be in, but they don\u2019t come back up.\u00a0 They take 20 minute longer but it is right.\u00a0 He recommended to , no matter who does it, don\u2019t get them to just do the pilings.\u00a0 Anyone can come drive 25 pilings, but they won\u2019t be straight.\u00a0 If you hire the company to do both pilings and stringers\u2026they will make sure they are straight and done right.\u00a0 If you tell them that they don\u2019t have to put the stringers in, they aren\u2019t going to do a good job.\u00a0 Also, when you put the decking on, put it on as tight as you can, because the wood will shrink a lot.\u00a0 You cannot get them tight enough, you will always have a good sized gap.\u00a0 He did say to go ahead and get a design approved before trying to get quotes.\u00a0 That is best.\u00a0 Todd says,\u00a0 you being an association, I don\u2019t know why you won\u2019t be able to get what you want.\u00a0 I have a few drawing.<\/p>\n
Here\u2019s the lift slip\u2026..Just don\u2019t draw it as a lift slip.\u00a0 Draw it as a decked area and not a slip, and say that the pier is as large as your pilings are wide.\u00a0 He said that you can use longer stringers,\u00a0 stronger rather than having to drive more pilings.\u00a0 This drawing is how the pier is now.\u00a0 Another thing\u2026.here are the old pilings.\u00a0 Keep them in the drawing and include those old pilings.\u00a0 Move them over 4-5 feet if you want.\u00a0 But make it a record with the county that they are there.\u00a0 I have a couple of these drawing if anyone wants these.<\/p>\n
Now comes the fun part. My initial thoughts\u2026.only my idea was using the 83 foot 3 inches,\u00a0 The old piling is there at 27 feet, I came in 2 feet so that we can have a 10.5 foot wide slip.\u00a0 So we came down to 6 feet wide on the deck leading to the T, which is code.\u00a0 Another thing is that it looks like our pier comes out at a slight angle.\u00a0 If we can add another 10 feet or so, we can get 5 slips out across the end and we may be able to get another slip in. Right now the back side of the pier we have 43 feet.\u00a0 Here again if we can get an extra 8-10 feet, we can get another slip in there.<\/p>\n
(There\u2019s a lot of numbers and info I couldn\u2019t get here. Don\u2019s talking too fast.\u00a0 But he has shown a proposed drawing of the pier that he drew up)\u00a0 Bottom line is that it is what the county would let you get away with.<\/p>\n
Ray—but we are going out further, right?<\/p>\n
Don- NO this is where we are at now.\u00a0 We are going to have a real hard time going out any further and even thinking about getting any more size to it.\u00a0\u00a0 If it is not 3 feet of depth, at medium tide, you can\u2019t even put a slip there.<\/p>\n
Joe z- I think the county will let us have whatever we want so long as we are within that 50 feet area.<\/p>\n
Ray –\u00a0 What about Greg\u2019s lift?<\/p>\n
DD- Unless Greg\u2019s is on an end slip with the motors facing outward, Greg\u2019s lift slip will take up space because the motors are going to be on the opposite side of the piling into someone\u2019s slip.\u00a0 We can also add a couple of pilings and then have another slip.<\/p>\n
GW- I think that some other people may be interested in having lifts too.<\/p>\n
DD \u2013 by the way, we had a meeting the other day and named a pier committee chair, and it is Joe Zambrana.\u00a0\u00a0 We need to come up with a sign and get it made.\u00a0 We need to come up with the wording tonight.\u00a0 A white alumunium sign 18-24\u2026.or YELLOW then.\u00a0 No Trespassing, Rhode Harbor Residents only.\u00a0 Private Property, No Trespassing, Rhode Harbor Home Owners Association Members Only.\u00a0 Only thing is that we need to pay by the word.\u00a0\u00a0\u00a0 We need to put a 4×4 post at the end of the driveway.\u00a0 Who wants to design the sign?<\/p>\n
Ray-Will it say something like\u00a0 Cars Will be towed? Cars? Boats?<\/p>\n
DD-Another thing I want to bring up.\u00a0 We are going to need some operating money.\u00a0 We are going to buy a sign and get that soon.\u00a0 We need money for the sign, and for the 4×4.\u00a0\u00a0 Anyhow\u2026back to the dollar thing.\u00a0 I say we make a pier assessment to start the pier fund. Possibly $100 per house\u2026.people who want a dock.\u00a0 Another\u2026..we take money out of the general fund\u2026.but we have to pay HA back.\u00a0We don\u2019t need 10,000,\u00a0 only a couple of hundred.<\/p>\n
Ray- Should the sign have a threat?<\/p>\n
(Rita wrote down words and Ray will be working on getting a sign made up from his friend who is in the business)<\/p>\n
DD- How many people are going to come down here anyway?\u00a0 We are paying by the letter, so I don\u2019t think we need a threat anyway.\u00a0We can always add or amend later.<\/p>\n
Another thing with the pier and money.\u00a0 The pilings that are out there now with the pier that are not going to move, need caps.\u00a0 Plastic Caps\u2026ect<\/p>\n
Bob M\u2026.I have galvanized that I can kick in for capping the pilings.<\/p>\n
Rita D- We should use the existing fund to fund things so that we don\u2019t need to start worrying about who paid what and paying people back.\u00a0 For incidentals.<\/p>\n
Joe Z- Second the motion.<\/p>\n
Vote- All I\u2019s , all opposed, none opposed.\u00a0 (voted to use Gen Fund for now and pay back HA)<\/p>\n
DD- Okay, sounds like we have some access to some money.<\/p>\n
JOE- Asking q\u2019s about how many plilings, how much decking etc.<\/p>\n
DD- My estimation is that we need about 25 pilings. We need to replace the decking and the stringers because they are not up to code.\u00a0We may as well replace the stringers when we replace the decking.\u00a0 We need to do it all at one time.\u00a0 We are going to deck over the cement place and make it a ramp.\u00a0 We have two pilings down there that make it secure.<\/p>\n
We need to have someone call the county and have them dump a new load of gravel down there on the road.\u00a0 Who volunteers to call the county.<\/p>\n
Bob Mongold—I volunteer.\u00a0 I like talking to the county.\u00a0 Every time they come I say, hey you wanna beer, a soda\u2026.you get a lot more work out of them that way.<\/p>\n
DD- Does anyone else have any other Ideas or questions about the pier.\u00a0 Until we get a platt of the waterfront., I don\u2019t think there is much more that we can do.\u00a0 The county may say that we have a lot more room than we think down there.<\/p>\n
if we asked for moorings, they\u2019d be more likely to give us the slips that we want.\u00a0 Any more questions on the pier.\u00a0 We went through piling caps, how we are going to fund\u2026\u2026the sign.\u00a0 We really can\u2019t do much more until we get a platt of the water line.<\/p>\n
DD-Financing?\u2026\u2026there\u2019s a problem with financing, I think it has to be up to the individual.\u00a0 If you have to try to get a loan, then you are going to have something that they can repossess as collateral.\u00a0 No bank is going to want to write a loan on a pier because they can\u2019t repossess a slip if it is not paid because there is no value to the bank to repossess a community pier.\u00a0 Someone will have to sign for the loan and no one will want to do that.<\/p>\n
Carrie Z- As an assocation it will be really difficult to get the loan from a bank as being a new organization.<\/p>\n
Ray- What would it cost per month if we took a 25k loan?<\/p>\n
Joe Z- I think it should be financed.\u00a0 It is a community pier.\u00a0\u00a0 Not everybody is going to be able to pay all at once. The community still owns it.\u00a0 Or are we welling the slips?<\/p>\n
<\/p>\n
DD \u2013 no we are not\u00a0 selling slips.\u00a0 First we have to find out how many slips we need.\u00a0 Well, Maybe neighbors can sell slips to each other.\u00a0 But it can\u2019t go outside of the HA members.<\/p>\n
(Discussion about the dynamics of funding, whether people can afford it all at once, or make payments.\u00a0 Selling slips.\u00a0 It people decide they cannot keep slips or want out or want in after the fact.\u00a0 Too much talking too fast—sorry. But the gist was that there is still an issue about how to pay for the big prohect.\u00a0 Don proposes that dividing the cost of the pier between all interested in slips should be a one time cost (maybe 3-5k per family, and then only having a $100 annual pier fee\u2026but we really need a solid estimate on the pier first and find out how many people will want slips and participate. Others are concerned that we should still explore making payments and getting a loan and they worry about annual shift in demand for slips and transferring slips and the costs on to others)<\/p>\n
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DD- Here is a drawing that shows how close we are.\u00a0 We can\u2019t have too many details on the drawing.\u00a0 And about Clout\u2014<\/p>\n
DD- Carrs Wharf Civic Association. How many people got one of these letters.\u00a0 They may have more clout than we have.\u00a0 We may all want to be members of this.\u00a0 It may help us with our projects. They have their meeting at the Kiwanis Building.\u00a0 It doesn\u2019t hurt to have as many friends in the area as you can.<\/p>\n
DD- Anything else at the time?<\/p>\n
CZ- on the agenda\u2026\u2026insurance?<\/p>\n
DD- Jackie said it would be $300 per year\u00a0 She has the insurance guy come down and look at the pier and everything\u2026..they said they don\u2019t want any boats down there now.\u00a0 They also want a sign up right now.\u00a0 But I wouldn\u2019t push to get the boats off the pier now. But we definitely need the sign\u2026.\u00a0 No trespassing sign.\u00a0\u00a0 But talk to Jackie.<\/p>\n
CZ- how much coverage?<\/p>\n
DD- A\u00a0 Million dollars plus officers so they won\u2019t get sued.<\/p>\n
CZ- And they said they\u2019d insure it the way it is now.<\/p>\n
DD- They said yes—but you need to fix it up before the boats can come in.<\/p>\n
Todd said something about permits\u2026\u2026he said most of that stuff you can get downloaded online.\u00a0 So we need to do that.\u00a0 Whichever is easier.<\/p>\n
DD\u2014Meeting for next month?\u00a0 Where do we stand for covs and bys and with the filing for the county?<\/p>\n
CZ- We have filed.\u00a0 It is now official and name Rhode Harbor Homeowners Associtaion INC\u2026..since we incorporated.\u00a0 So we can now ask to get the pier back into our possession .<\/p>\n
CZ- We need to find out who we need to talk to in the county.\u00a0 The only thing I don\u2019t\u00a0 know is whether or not they are going to want to see our bylaws?<\/p>\n
JZ- They said all that they need is that registered number.<\/p>\n
DD- how much did that cost?<\/p>\n
CZ- It cost $262,<\/p>\n
DD- That should have been in Tres Report<\/p>\n
CZ- the $262 I actually paid out of my own pocket because I had my checkbook and we don\u2019t have a checking account for the HA yet\u2026..and it has not yet been deducted from the HA account yet.<\/p>\n
DD- We should add a limit on what the treasurer can spend without an second authorizing signature, say 250, that treasurer can write check for without second signature\u2026.Pres or VP.<\/p>\n
CZ- Right now we have a saving account with Chevy Chase Bank.\u00a0 We need to know\u2014how many signers to put onto the checking account.\u00a0 We should have 3 signers on the account and 2 required on the check.<\/p>\n
CZ-\u00a0 I suggest 500 limit.<\/p>\n
DD- that sounds okay\u00a0 ($500 okay)<\/p>\n
(further discussion suggested that we actually have 4 signers on the account in case too many people are out of town or something.\u00a0 So it was suggested that we have the President, Vice President, Treasurer and the Secretary be authorized signers on the account and that anything over $500 would require 2 signatures on the check)\u2026.<\/p>\n
<\/p>\n
RD- Who would want to host next meeting?<\/p>\n
Kathy Mongold—I\u2019ll have the meeting<\/p>\n
<\/p>\n
(Meeting Set for Tuesday, Sep 8 ay 7pm at bob and Kathy Mongold\u2019s House.<\/p>\n
Agenda is a continuation of what we did this meeting and will be until we get things done. )<\/p>\n
<\/p>\n
Meeting Adjourned 8:47 pm<\/p>\n
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